Amazon settlements, posted to the books correctly

Each Amazon payout becomes a journal entry in QuickBooks Online, split the way an accountant would split it.

QuickBooks Sync is an add-on module rather than part of the standard plans. It is included in All-In; on any other plan, ask us and we will switch it on for your organisation.

An Amazon payout is not a sale. It is a fortnight of sales, refunds, dozens of kinds of fee and tax, netted into one number that lands in the bank. Booked as a single lump it tells your accountant nothing and your P&L less. Split by hand, it is an evening a fortnight that somebody has to keep doing forever.

What we do about it

• Every settlement becomes one journal entry in QuickBooks Online, with sales, refunds, each fee type and tax on the accounts you mapped once.
• One organisation can post to several QuickBooks companies, so a group that keeps a separate set of books per entity does not need a separate login each.
• Payouts are routed to the right bank account by the payment method Amazon actually used — the fix for European sellers whose marketplaces settle in the same currency but into different banks.
• Posting runs one way, into QuickBooks and never back out, and an entry missing a mapping is blocked rather than posted somewhere plausible and wrong.

A real moment

The bookkeeper had been entering Amazon payouts as a single deposit line for two years, because splitting them properly was an evening’s work every fortnight. It balanced. It also meant the accounts had no idea what Amazon fees were costing the business, and the first honest fee number anyone had seen arrived only once the settlements were posted with the fees on an account of their own.

A composite scenario, drawn from patterns we see repeatedly — not a named customer's result.